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We explore, how you can reduce the number of tabs you have open when organising events.
In the world of live music event management, organisation is everything. Whether you’re a venue manager, artist, or event organiser, you’ve probably found yourself juggling multiple tools like Google Drive, Email, Messenger, and spreadsheets just to stay on top of your tasks. Sound familiar? It’s a chaotic process that wastes time, introduces errors, and leaves you constantly switching between platforms.
That’s where Stage Portal steps in—a solution designed to centralise and automate every part of live event management, saving you valuable time and reducing the chances of something slipping through the cracks. In this post, we’ll explore why Stage Portal is the smarter alternative to using multiple apps and how it can completely transform your workflow.
When organising events, you typically need to handle booking artists, communicating with crew, coordinating schedules, managing riders, and keeping track of technical requirements. For most people, this means a constant shuffle between:
for sharing documents and schedules.
for booking confirmations and sending information.
like WhatsApp for last-minute updates.
for tracking equipment and logistics.
While each of these tools works individually, using them together can be a logistical nightmare. Here’s why:
Information gets lost in long email chains, endless chat threads, or buried in shared drives.
Switching between platforms means you’re more likely to miss important updates or make mistakes due to outdated information.
Constantly toggling between different apps wastes hours of valuable time that could be better spent on more important tasks.
Stage Portal solves these problems by bringing everything you need into a single, easy-to-use platform. With Stage Portal, you no longer have to rely on multiple apps to get things done. Here’s how it works:
All event details—from artist riders and technical requirements to crew schedules—are stored in one place. No more hunting for files or sifting through emails.
Instead of jumping between email and messaging apps, Stage Portal offers built-in communication tools that allow everyone—venue managers, artists, production crew—to stay on the same page.
Tasks like collating technical requirements, producing picking lists, and collating guest lists are automated. What used to take hours now takes minutes.
By consolidating all your tools into Stage Portal, you unlock significant advantages:
Users report saving anywhere from 2 to 36 hours of work per event by reducing the need to manually manage details across multiple platforms.
With all your data in one place, you minimise the chances of errors or miscommunications. Everyone works with up-to-date, standardised information.
Instead of juggling multiple apps, you get a smooth, uninterrupted workflow that allows you to focus on delivering exceptional live events rather than managing logistics.
All stakeholders—whether artists, venues, or production teams—can access the same platform. This ensures everyone is aligned and reduces the chances of last-minute surprises.
Any changes made on Stage Portal are reflected instantly for everyone involved. No need to worry about whether your team is working with the latest version of a rider or schedule.
By replacing tools like Google Drives, Email, and Messenger with Stage Portal, you streamline your event management and significantly boost efficiency. Instead of spreading yourself thin across different platforms, you consolidate your operations into one system that’s designed specifically for the live music industry.
In the end, Stage Portal doesn’t just make your job easier—it helps you put on better, smoother events with less stress and more time to focus on what really matters: creating memorable live experiences.
Try Stage Portal today with a free 30 day trial and see how it can revolutionise the way you manage live music events.
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