BUILT FOR INDEPENDENT VENUES

Stop running your venue across six different apps

Stage Portal replaces the group threads, countless spreadsheets, scattered PDFs, and email chains with one system built specifically for music venues.

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Setup in minutes

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Join 1000+ Venues, Artists and Managers already using Stage Portal tools

Stage Portal venue dashboard showing upcoming shows and their advancing status

 

Sound Familiar?

You're running a venue on a small team and six different platforms.

Independent venues are doing incredible work but the operational reality is brutal. One or two people carrying the entire weight of booking, artist advancement, crew management and equipment. And every piece of critical information living somewhere different.

📂

Everything lives somewhere different

Rider in an email. Setlist in a WhatsApp. Crew rota on a spreadsheet. Guest list in someone's notes app. You spend half your week just trying to find the right version of the right document.

🔄

Endless back-and-forth communication

Chasing riders, resending tech specs, explaining load-in times for the third time. The admin of getting a band properly briefed falls entirely on you, every single show.

👥

Casual crew you can't easily loop in or out

Your team changes show by show. But there's no clean way to bring a casual crew member up to speed quickly, share what they need to know, and get them off the system cleanly when the night's done.

🔧

Tools that were never built for this

You've patched together Google Drive, spreadsheets, email threads and messaging apps to run your venue. You think its working but it's actually hindering you. None of it was built for live music at the grassroots level.

💡

You shouldn't need five tools to run one show. Stage Portal replaces the patchwork with one platform built specifically for how independent venues like yours actually operate, from the first artist enquiry to the final load-out.

Trusted by event organisers, venues and artists

“Stage Portal has completely transformed the way we manage our bookings and connect with performers. what used to be a time consuming process of messages, calls and endless back and forth is now streamlined into an easy to use platform.”
Carrie Welch, The Vault

What's included

Everything You Need To Your Run Shows, All in One Place

One system

All the details, all the people, one place

  • All events, times, and crew in one place
  • Information always up to date
  • Easy to use

Booking Management

Manage every gig, confirmed booking, and show detail in one shared system. From initial hold to load out, nothing lives in someone’s inbox. Your whole team always has the same picture..

Artist Advancement & Rider Management

Stop chasing riders by email. Artists submit their tech riders and hospitality requirements directly into Stage Portal in a standardised format you can actually use. Less back-and-forth, faster load-in prep, and no last-minute surprises on the night..

Equipment & Asset Tracking

Know exactly where your gear is and who has it. Allocate equipment to shows, track cross-hires, and avoid the expensive 'where’s the DI box?' conversation at every soundcheck. Your entire inventory, always accounted for..

Crew Scheduling

Assign your sound engineer, bar staff, security, and crew to shows in minutes. Everyone gets notified with their role, timing, and show details automatically. No group texts. No chasing confirmations. No one turning up not knowing what they’re doing..

Run Sheets & Guest Lists

Auto-generate run sheets that update in real time as your show details change. Guest lists stay live and shareable right up to doors. Your team always has the current version on any device, without anyone resending a PDF..

Expenses, Revenue & Show Reports

Track income and costs per show, month or year. Eaisly see which nights are profitable, which aren’t, and why..

Data Insights

See trends across your programme: attendance, revenue, genre, booking lead times. Use real data to decide which nights to grow, which to cut, and where to focus to build a more sustainable venue..

Set Up in 15 Minutes.

Run Your Next Show Differently.

  1. 01

    Start your free 30-day trial

    Sign up today, no credit card needed. You've got 30 days to explore the full platform before you pay a penny.

  2. 02

    Guided onboarding and training

    Book your free onboarding session with the Stage Portal team. We'll import your bookings, set up your crew and equipment, and get everything configured for the way your venue works. We will also run a live webinar training session for your staff, so everyone knows the platform from day one. No steep learning curve. No figuring it out alone.

  3. 03

    Run the Show

    Every team member, crew role, rider requirement, and guest list in one place. Walk into show day organised, not overwhelmed.

 

Pricing

Simple. No surprises.

Built for venues like yours. Priced for where you are right now.

Basic

£50 /month
  • ✓ 2 Users
  • ✓ 1 Stage
  • ✓ 1 Event per week
  • ✓ Free onboarding included
  • ✓ Staff training webinar

Best for smaller independent venues getting started with one organised system.

Start Free Trial →
Most Popular

Advanced

£100 /month
  • ✓ 5 Users
  • ✓ 2 Stages
  • ✓ 5 Events per week
  • ✓ Free onboarding included
  • ✓ Staff training webinar

For venues running 3–5 nights a week with a team of up to five people.

Start Free Trial →

Pro

£300 /month
  • ✓ 12 Users
  • ✓ 3 Stages
  • ✓ Unlimited Events
  • ✓ Free onboarding included
  • ✓ Staff training webinar

Best for venues running multiple nights a week with a larger team.

Start Free Trial →

30-day free trial · No credit card required · Cancel anytime

Frequently asked questions

Before you start your trial

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can
Who is Stage Portal for?

Stage Portal is for anyone involved in putting on shows: Gigging bands, Independent/D.I.Y. artists, Multi-band musicians, The “organiser” in every band. Grassroots venues, Community venues, Managers, Promoters & event organisers

How long does it take to get set up?

Most artists and venues are fully set up in 10–15 minutes. Add your next gig, drop in your rider details, upload a setlist and you’re ready to go. There’s no complex onboarding, no training required and no steep learning curve. You can even start by adding just one gig, and build from there.

Do my bandmates or venue partners need a paid account?

No. There is only one cost per band or venue and then you can invite everyone else to join.

Can I manage casual crew who only work a few nights?

Yes, and this is one of Stage Portal's biggest strengths for independent venues. You can onboard a crew member for a specific show, give them exactly the access and information they need, and remove them cleanly once the night's done. No mess, no lingering access.

What happens after my 30-day free trial?

If Stage Portal is the right fit for your venue, you move onto your chosen plan at the Venues Day discounted rate 20% off locked in for your first year. If it's not right for you, walk away with no charge and no obligation.

Is Stage Portal only for larger or more established venues?

Not at all. Stage Portal is built specifically for independent, grassroots venues, the kind run by one or two people doing everything. It's powerful enough to handle a full weekly programme, but simple enough that a small team can get up and running without a dedicated IT person or weeks of training.

Book a demo

See Stage Portal with your own event

A video call with the team who built it. Tell us a little about you, then pick a time that suits you.

For Event Managers

Every speaker, supplier and sponsor in before doors

  • How speakers, suppliers and crew add their own details
  • How you see what's in, what's late and what's missing
  • One running order your team, venue and suppliers all work from
  • Catering reports and AV tech packs in one click
“Six months of bookings organised in two weeks”
Carrie Welch, The Vault
  1. 1Your details
  2. 2Pick a time
Details received

Now pick a time that suits you

Your name and email are already filled in. Choose a slot and you'll get a calendar invite straight away.

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Tell us about you

It takes a minute. Next, you'll pick a time.

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On the call

No slides. Your events

  1. 01

    You tell us how you work

    How you run events or shows today, and where the time goes.

  2. 02

    We show you Stage Portal

    Using an event or tour like yours, from the first booking to the day itself.

  3. 03

    You decide what happens next

    Start a trial, join early access, or take it away and think about it.

Questions

Is the demo free?

Yes. There's no cost and no commitment.

Do I need to prepare anything?

No. If you have an event or tour coming up, bring the details and we'll use it as the example.

Can my team join?

Yes. Forward the calendar invite to anyone you'd like on the call.

I'm an artist, speaker or venue. Do I need a demo?

You can start straight away. Start a 14-day free trial, no credit card required.

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The Advance

One email a week on running live events

Guides, product news and one thing to try before your next event.

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