01 · THE MORNING OF
New slides at 8am.
The speaker sent an updated deck on the morning of the event. To someone who's on leave.
SUMMITS & CONFERENCES
The keynote's slides are in one inbox, her flight details are in another, and the AV team are cueing from version 7 of a spreadsheet nobody quite trusts. Stage Portal Events gives every speaker their own checklist and every room the same running order.
Join 1000+ Event Organisers, Venues, Artists and Managers already using Stage Portal tools
EVERYONE ON THE NIGHT, ON THE SAME PAGE
SOUND FAMILIAR?
01 · THE MORNING OF
The speaker sent an updated deck on the morning of the event. To someone who's on leave.
02 · THE WEEK BEFORE
Her slot is at 11:00. The flight details were in one inbox, the transfer booking in another, and nobody put the two side by side.
03· ON THE DAY
The main stage doesn't know, the AV team doesn't know, and lunch is going out to a half-empty room.
HOW A SUMMIT RUNS
Each person adds their own part. You see the event, and everyone else sees only what they need.
Each speaker gets a checklist for their bio, headshot, session details, AV needs and slides, with deadlines and reminders that chase for you.
Speaker travel and hotel rooms sit next to the programme, so a clash shows up before it becomes a problem. Pull AV packs and catering lists in one click.
Every room and track on one running order. Change a session and the show caller, AV and stage managers all see it.
What's included
Sessions, speakers and breaks across every room..
AV, hospitality and access needs collected before the day..
Tech packs for AV, dietary lists for catering, in one click..
Call times and what each person needs to know..
Speaker fees, AV hire and supplier costs against the event..
A checklist per speaker with deadlines and reminders..
Cue timings and a show-caller view that updates for everyone at once..
Flights, rooming lists and transfers, with a warning when an arrival and a session clash..
No. Keep whatever handles your guests and tickets. Stage Portal Events runs everything behind the scenes: presenters, entertainment, crew, suppliers and the running order.
Yes. Each presenter, act and supplier gets their own link to add requirements, timings and files. They never pay and never need a licence.
Requirements are collected once and pulled into a single report for catering, ready to send in one click.
Schedules, advancing, crew, reports, guest lists and expenses run today for venues and festivals. The live run of show with cues and travel tracking are being built with founding partners for events in early 2027.
One price per team, with no per-guest or per-seat fees. Founding partners get founding pricing locked in. We'll go through it on the walkthrough.
Early access
We're working with a small group of event teams and agencies on their first events. Start with a short demo.
See Stage Portal with your own event in a short demo.
Speakers, crew and suppliers never pay · No per-guest fees
Guides, product news and one thing to try before your next event.
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