A Guide To

How to Add Your Lineup in Stage Portal

Adding your lineup really begins to pull all of your information into one place and unlock the power of the Stage Portal platform. Once your line ups are inside the system, all your logistics, communication, tech specs, schedules, and crew information work together automatically.

This guide will walk you through how to create your first line up inside Stage Portal.

Before You Begin

To follow this guide, you’ll need:

• A Stage Portal account
• Your venue profile already created
• Basic event setup

If you haven’t set up your profile yet, you can complete that first:

Guide: How to Set Up Your Venue in Stage Portal
Guide: How to Set Up Your Event in Stage Portal

How to Add Your Lineup in Stage Portal

Step 1 — Open the Event Dashboard
Once you're logged in:

From the left-hand menu, select Events

Find your event and open it to see your event details.

Make sure you have allocated a stage to your event. 

Step 2 Add Event Slots
On the top menu click into the Line Up section, here is where you will build your line up. 
➕ Add Event Slot.

Step 3 Add Your Event Slot Details
Here you’ll enter all the key information, including:

• Slot Name: Make sure to give it a clear name, i.e load in, doors opening, crew call. If it is a performance slot you can either give it the name of the band or if you are mapping out your event you can use names like Headline, Support.
• Date & Time:Add your event slot start and end time and date. 
• Stage: Here you can select which stage the event slot will be attached to. 
• Add Notes (Optional): Use this for anything important additional information. 
• Click Create: Next you can click create and the event slot will appear in your lineup. 

Step 4 — Invite Artists
Now you have your event slot, you can invite a band or artist to the slot. To do this open the event slot from your lineup view and click on Book Artist

Artist Search
You can then search by artist name, genre and band type to find the artist you would like to add. When you click search you can either view the artist details or if they do not show you can click the send invite and invite them by email. 

Booking Request
When you click on book artist, it will open the booking request. This is prepopulated with the event slot details and will also allow you to add a custom message to the request and a fee for the slot as well. Click create and the request will be sent to artist. 

The event slot will then have the status of ‘awaiting confirmation’ and once the artist has confirmed it will show as ‘approved.’

Step 5 — Add Files
Using the files button you can attach any additional files to the specific event slot

Next Steps

Here are some more relevant articles:

👉 How to Add Gigs and Build Your Venue Calendar in Stage Portal
 👉 How to Build Lineups and Manage Gigs
 👉 How to Manage Assets
 👉 How to add expenses